The realty office will have a commercial grade Xerox copy/fax/print/scan multifunction center. There are 4 trays with sheets of paper in trays 1-2, and envelopes in tray 3-4. If the paper needs to be reloaded, this is the responsibility of the receptionist. The employees in the realty company can use all of the features of the MFC if they have the right items. Scans might require a USB-A (prefer C) thumb drive. Printing will need the digital file to print, and so on.
In the apartment buildings, a less capable MFC will be needed. These machines will not fax, and the apartment manager will send faxes via eFax if they need to send something. This is as simple as sending an email to fax.fsp.homes. The printer will support copies, prints, and scans. All realty files will need to be scanned, and sent to docs@fsp.homes.
Each employee will be able to use the printers, and scanners for their personal needs as long as they don’t abuse the privilege. Work projects takes priority over personal jobs. If the apartments manager is abusing this privlege, then they can be revoked, and might lose their position.